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Scheduling with CTL
CTL provides services that need be scheduled in advance. These include LiveTalks plus recording sessions with CTL’s professional audio and video production teams. This page helps you to navigate the process. If you need to schedule a different type of appointment with CTL, you can reach out to ctlhelp@jhu.edu.
LiveTalks
Prior to July 2024, only CTL Staff could add LiveTalks as items in the CoursePlus Schedule Builder of an online course. But with an update to CoursePlus, faculty teams now create their own LiveTalk events directly inside the course site. This more efficient process alleviated the need to use a separate scheduling service and removed any wait for entering the Zoom meeting links on the course LiveTalk page. It remains the responsibility that all LiveTalk sessions be scheduled and managed by the faculty team.
Faculty Self-run LiveTalks
Faculty teams are responsible scheduling and hosting their sessions, plus setting up the actual meetings in their own licensed Zoom accounts. The full set of Instructions for Faculty Self-Run LiveTalks is available.
"Large Course" LiveTalks
Courses with large enrollment – over 300 – historically required support from the BSPH Multimedia team to host their LiveTalks because it required a special Zoom account license. However, beginning in AY23-24, individual academic departments took on the responsibility of obtaining these special accounts. Faculty should talk with their department coordinators prior to term's start to obtain a special license to support large Zoom meetings. Additionally, make sure to consult with your Instructional Designer and the schedule for other "large enrollment courses" before adding your LiveTalks to your course schedules.
Audio and Video Recordings
CTL provides professional audio and video recordings as a part of our lecture production process. It is important that speakers meet our recording timelines for content development. We also produce audio and video work for special projects, including MOOCs and Training courses. Discuss the recording timelines for special projects with the Open Education Team.
Audio Recordings
Audio recordings, most often a part of a “voice-over-PowerPoint” – or narrated PowerPoint – learning activity, are supported by our Audio Producers (APs). After discussing the recording with your instructional designer, you can use the following link to schedule your recording with the AP team:
Audio Recording Scheduling Page
Video Recordings
Video recordings, be it on-location, in a production studio, or virtual must also be scheduled through CTL. We are in the process of developing a self-serve scheduling option for the initial consultation, but for now we ask that you contact your instructional designer.